Asistent za organizacijo dogodkov (m/ž) v Ljubljani

• organiziranje fizičnih in virtualnih dogodkov,
• načrtovanje in povezovanje z ustreznimi oddelki pri pripravi dogodkov (ukvarjanje z naročili cateringa, prevozov itd.),
• priprava sejnih sob in prostorov za prireditve in sestanke,
• skrb za pravilno delovanje naprav in celotne tehnične opreme v času dogodkov,
• priprava seznamov udeležencev in gradiva za priredive (dnevni red, tablice z imeni itd.),
• skrb za promocijo dogodkov na družbenih omrežjih,
• priprava člankov in videov o dogodkih za spletno stran,
• odgovornost za pripravo in arhiviranje ustreznih dokumentov,
• vzdrževanje letnega koledarja javnih dogodkov podjetja,
• zagotavljanje celostne podpore na dan dogodka. 

Job description:

• organising all practical aspects of events,
• planning and liaising with the relevant departments on the preparation of events (dealing with catering and transport orders etc.),
• preparing meeting rooms and venues for events and meetings,
• verifying that all technical equipment and devices in meeting rooms work properly before and after each event,
• preparing lists of participants and material for events (agenda, nameplates etc.),
• promoting the events on social media,
• preparing Web content related to events (articles and videos),
• responsibility for the preparation and archiving documents related to events,
• ensuring ACER’s annual public events calendar is maintained,
• providing all the necessary support on the day of the event.

• zaključeno vsaj VI. stopnjo izobrazbe,
• izkušnje z organizacijo fizičnih in virtualnih dogodkov,
• odlično pisno in ustno znanje angleškega jezika (raven C1),
• digitalno pismenost (dobro poznavanje MS Office orodij, vključno z MS Teams),
• dobre komunikacijske in organizacijske sposobnosti,
• sposobnost upravljanja različnih dogodkov hkrati.

Job requirements:

• secondary education attested by a diploma giving access to post-secondary education,
• appropriate professional experience in organising online and in-person events,
• very good oral and written knowledge of English (min level C1),
• digital literacy (good knowledge of MS Office tools/programs, including MS Teams),
• good communication and organizational skills,
• ability to manage various events at the same time. 

• zaposlitev za določen čas z možnostjo podaljšanja,
• predviden pričetek dela: junij 2023,
• mednarodno delovno izkušnjo in vpogled v delovanje evropskih institucij,
• pridobivanje pomembnih kariernih znanj in razvoj osebnih potencialov.

We offer:

• fixed-term contract with possible extension,
• expected start of work: June 2023,
• gaining international working experience and insights into the functioning of the European institutions,
• acquisition of valuable skills and developing personal potentials.